PRIVACY POLICY

La Salle Green Hills Alumni Association (“LSGHAA”, “We”, or “Our”) recognizes the importance of protecting the privacy of the personal data of our members, potential members, La Salle Green Hills Alums, and website visitors. We respect and value the individual data privacy rights and We process personal data in compliance with the Data Privacy Act of 2012 (“DPA”) and its Implementing Rules and Regulations (“IRR”).

We use the definitions provided by the DPA and the IRR for the terms “personal information”, “sensitive personal information”, and “processing”. We refer to “personal information” and “sensitive personal information” collectively as “personal data”.

This Privacy Policy (the “Policy”) explains how We collect and process your data, your rights as a Data Subject under the DPA and the IRR, and how you can exercise these rights in relation to Our processing.

COLLECTION AND PROCESSING OF DATA

Personal Data We Collect

The LSGHAA serves as a way for all LSGH Alums to connect with LSGH and with each other. Necessarily, your personal data is essential to our operation and services and we may collect information such as your:

• Full Name;
• Age;
• Marital Status;
• Gender;
• Student Number/Batch/Year Graduated;
• Contact details (such as your email, cellular phone, land line, fax, social media handles, and the like);
• Address;
• Educational Attainment;
• Political Affiliations;
• Employer, Job Title, and Position;
• Health History/Records;
• Login Credentials;
• Event Registrations, Donations, and Membership Information;
• Messages or inquiries submitted through the website; and
• Information issued by the Philippine Government which is peculiar to an individual (such as in some cases, your tax identification number for issuance of official receipts).

There may also be instances where We would have to process personal data that is not enumerated above. If such data is collected, We would specifically inform you what information We need and why We need it. Rest assured that personal data immaterial to your concern will not be collected.

Why and How We Collect Your Personal Data

We collect your personal data for various purposes, such as the following:

When you sign up
When you sign up and/or enroll for membership, We use your personal data to pursue Our legitimate interests, such as to establish, maintain, and improve records of the alums/alums registry/database, compile alum records for research, statistical, historical, and marketing purposes; operate, administer and improve website; comply with applicable laws; monitor security, prevent fraud, and protect the website; document alumni activities and publish alumni achievements; processing of membership, registrations, donations, and other transactions; communicate and promote LSGHAA events and programs; and solicit and seek support for LSGHAA and LSGH projects.

When you visit Us
When you visit Our offices, We would need to collect your name, company affiliation, and contact details. Video footage is also being collected by a CCTV system installed in our offices. We do this to ensure the security and safety of our personnel and premises.

Information we get for Metadata and Cookies
We may also make use of cookies to remember your preferences and help us conduct website analytics such as the number of visitors and what areas of the site visitors frequent the most. The cookies will only be used if and when you consent to such.

We may also receive Metadata that may contain personal data from the use of Our websites, or though files that you send to us. For example, the author name in a word file is considered as metadata, and this may appear when you send us documents.

LEGAL GROUNDS FOR PROCESSING OF DATA

Consent – When we provide you Our services, We will ask for your consent to use your personal data. In the process of obtaining your consent, We will explain to you what data We need any why We need it to ensure that the consent you give is a freely given indication of will.

Contract – When you engage Our services and join Our membership, we will be processing your personal information based on our agreement.

Legitimate Interest – There may be instances when We may have to process your personal data in ways that are not part of consent nor in furtherance of a contract, for example, migrating our database to a different cloud service provider, or using the personal information of a person that is not a member in order to respond to our member’s needs. When We process personal information anchored on legitimate interest, We assure that such processing is necessary for such purpose, and that We do not unwarrantedly interfere with your rights and freedoms.

Law or Regulation – There are instances when We will be required by law and regulations to disclose your personal data. For instance, personal data will be needed for submissions of general information sheets to the Securities and Exchange Commission, applications for registration before various government entities, renewal of permits and licenses, and the like.

HOW AND TO WHOM YOUR INFORMATION IS SHARED

In some instances, your personal data may be sent to persons, organizations, or entities that We have contracted/partnered with.

Authorized Alumni Association Officers and Staff – We may disclose the personal data that you provide Us to our authorized alumni association officers and staff for verification, communication, event management, and administrative functions.

Trusted Service Providers and Contractors – We may disclose the personal data that you provide Us to our trusted third-party service providers, contractors, vendors, agents, who We have contracted or may further contract to perform functions, services, and activities for Us, or directly to you on Our behalf, such as but not limited to website hosting or cloud storage providers, email delivery and messaging platforms, and analytics services (“Trusted 3rd Parties”).

We will only provide these Trusted 3rd Parties with the information that is necessary and in relation to the services, functions, and/or activities which they provide us. Furthermore, We also have a contract with these Trusted 3rd Parties that prohibits them from using your personal data in any manner different from our specific instructions, and with the obligation to abide by the terms of this privacy notice.

Partner Institutions/Merchants – We may also disclose the personal data that you provide Us to our trusted partner institutions, such as the La Salle Green Hills, among others, for any legitimate interest.

Government Authorities – We may disclose the personal data that you provide Us to the government authorities when required by law, regulation, legal process, or lawful order.

DATA RETENTION

We retain your personal data only for as long as necessary to fulfill the declared purposes; and as required by applicable laws, accounting rules, or NPC guidelines. Alumni records may be retained for historical and institutional purposes, unless you request deletion (subject to allowable limitations).

When no longer needed, personal data will be securely deleted, anonymized, or destroyed.

DATA PROTECTION MEASURES

We implement reasonable and appropriate organizational, physical, and technical security measures, including:

• Encrypted data storage and transmission
• Access controls and authentication
• Regular backups and system monitoring
• SSL/TLS website security
• Staff training and confidentiality agreements
• Policies against unauthorized access, disclosure, alteration, or destruction

YOUR RIGHTS AS A DATA SUBJECT

Under the Data Privacy Act, you have the following rights:

• Right to be informed
• Right to object
• Right to access
• Right to rectification
• Right to erasure or blocking
• Right to data portability
• Right to damages
• Right to file a complaint with the National Privacy Commission (NPC)

To exercise your rights, please contact us using the details below.

USE OF COOKIES

We use cookies to enhance your browsing experience and analyze website traffic. You may manage or disable cookies through your browser settings. Some website functionalities may be affected if cookies are disabled.

CHILDREN’S PRIVACY

This website is primarily intended for adult alumni users. We do not knowingly collect personal data from individuals under 18 years old without appropriate consent or legal basis.

CONTACT INFORMATION (DPO/PRIVACY OFFICE)

If you have questions, requests, or concerns about this Privacy Notice or how your data is processed, you may contact our:

Data Protection Officer (DPO)
Ian Vitaliano P. Baraceros
[Email Address]
[Contact Number]
[Office Address]

CHANGES OR UPDATES TO THIS PRIVACY NOTICE

We may update this Privacy Notice from time to time to comply with laws, improve our practices, or reflect changes in our services.

Updates will be posted on this website with the corresponding “Last Updated” date.

PRIVACY NOTICE

LA SALLE GREEN HILLS ALUMNI ASSOCIATION

Alumni Homecoming Attendance and Voting Registration

La Salle Green Hills Alumni Association (“LSGHAA”, “We”, or “Our”) (“Association”) respects your right to privacy and is committed to protecting your personal data in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173), its Implementing Rules and Regulations, and applicable issuances of the National Privacy Commission (NPC).

By completing this registration form, you acknowledge and agree to the collection and processing of your personal data as described below.

1. Personal Data Collected

The Association may collect and process the following personal information for registration and voting purposes:

• Full name
• Year graduated / batch and section
• Student number (if applicable)
• Contact details (mobile number, email address, mailing address)
• School/college attended and program/course
• Proof of identity or alumni status (if required)
• Attendance confirmation and event participation details
• Voting eligibility details and voting record (where applicable)
• Signature (for paper registration forms)

2. Purpose of Collection and Processing

Your personal data is collected and processed for the following legitimate purposes:

• To register your attendance for the Alumni Homecoming
• To verify your identity and alumni status
• To determine eligibility to vote and validate voting rights (if applicable)
• To manage the official attendance list and registration database
• To facilitate voting registration and election procedures during the event
• To update/improve alumni registry/database for research, statistical, historical, and marketing purposes
• To operate, administer and improve Alumni website
• To communicate and promote LSGHAA events and programs; and solicit and seek support for LSGHAA and LSGH projects
• To comply with organizational and legal requirements relating to alumni governance

3. Legal Basis for Processing

The Association processes your personal data based on the following lawful criteria under the Data Privacy Act:

• Your consent, as indicated by signing or submitting this registration form
• Legitimate interests of the Association in organizing the homecoming and conducting fair alumni elections
• Compliance with legal obligations, including internal governance requirements of the Association

4. Disclosure and Data Sharing

Your personal data may be shared only with authorized parties, such as:

• The Association’s authorized officers and election committee
• The Association’s trusted third-party service providers, contractors, vendors, agents, who We have contracted or may further contract to perform functions, services, and activities for Us, or directly to you on Our behalf, such as but not limited to registration, database management, event logistics, website hosting or cloud storage providers, email delivery and messaging platforms, and analytics services
• The Association’s partner institutions such as the La Salle Green Hills and the Association’s partner-merchants
• Government authorities when required by law, regulation, legal process, or lawful order

5. Data Retention

Your personal data shall be retained only for as long as necessary to fulfill the purposes stated above, including:

• post-event reporting
• election audit and verification
• compliance and record-keeping requirements

After the retention period, personal data shall be securely disposed of or anonymized in accordance with NPC guidelines.

6. Data Protection Measures

The Association implements reasonable and appropriate organizational, physical, and technical security measures to protect your personal data against unauthorized access, alteration, disclosure, loss, or destruction.

7. Your Rights as a Data Subject

Under the Data Privacy Act, you have the right to:

• be informed
• access your personal data
• object to processing (subject to lawful grounds)
• request correction of inaccurate data
• request erasure or blocking of data (subject to retention requirements)
• data portability (where applicable)
• file a complaint with the National Privacy Commission

8. Contact Information

For questions, concerns, or requests relating to your personal data, you may contact:

Data Protection Officer (DPO): Ian Vitaliano P. Baraceros
Email Address: [Email]
Contact Number: [Number]
Office Address: [Address]

9. Consent

By signing/submitting this registration form, you confirm that:

• you have read and understood this Privacy Notice; and
• you voluntarily give your consent to the collection and processing of your personal data for the stated purposes.